Placement contract and grant application

• From the receiving organization
  • Name, department, address, website
  • Size of enterprise: 1-50 employees, 51-500 employees, more than 500 employees
  • Contact information of the responsible person (supervisor) in the receiving organization > the person who supervises and guides you during the work placement period
  • Contact information of the responsible person (supervisor) at Metropolia > the degree program responsible for work placement abroad
  • Workplace language
  • Title of the trainee > the title used for you during the work placement (eg intern, trainee, designer)
  • Number of working hours per week
  • Tasks / detailed program of the placement
  • Knowledge, skills and competencies to be acquired during placement > the skills and competencies that you develop during the work placement, you can also think of these by yourself
  • Monitoring and evaluation plan > how you will be monitored and evaluated (eg regular feedback discussions, final evaluation at the end of your placement etc.)
  • Placement start date and placement end date > the dates of the start and end of your work placement (not the travel dates!)
• From the degree program
  • Number of expected ECTS credits > how many ECTS credits you will be awarded for the work placement period
• Your language proficiency
  • Level of language competence before placement > Assess your language competence based on the European CEFR language scale (language of the workplace)

After both your degree programme placement adviser and placement organisation have approved the planned placement, please draft a Placement Contract and submit the grant application in the Mobility-Online system.

The Placement Contract (Learning Agreement for the Traineeship/Placement) has to be signed before the placement period starts and grant can be paid to you.

• After filling the agreement, the International Relations Adviser will check it and you will get the agreement to your e-mail
• Print out the agreement. Check that all fields are filled in and sign it first yourself
• Have it approved and signed by the degree program and the receiving organization.
• Upload the signed agreement (all pages) to Mobility-Online. If you have difficulties getting all signature before the placement starts, please contact the International Relations Adviser
• Metropolia grants are processed once a month, on the 10th of each month, payment on the last working day of the month.

• The grant is a travel grant that requires physical travel to the placement location. The placement cannot take place in the country of your current residence.
• The grant depends on the length of the placement period, credits awarded, and host country.
• Please note that you cannot receive funding from more than one source for a single work placement (eg. Metropolia grant, EU- or Finnish National for Education (EDUFI) funded programmes).
• You can receive Erasmus+ funding even if you receive salary or other perks during the placement. Metropolia informs Finnish Tax authorities about grantees and sums.

It is your responsibility to cover and check all costs for the placement abroad such as accommodation and living, travel, supervision fees, insurance, visa and vaccinations, all other costs. 

You will apply for the grant at the same time as you prepare the  Learning Agreement for Traineeship/Placement in the Mobility-Online system.

The Erasmus+ and Metropolia mobility grants for student exchange (60-360 days) and work placement (60-180 days) are paid in two installments: 

before the mobility: [the total sum of all the days] - 10 days

after the mobility: the remaining 10 days. The 2nd payment is made only after the student has returned all the required documents to Metropolia after the study/placement period within the specified deadline.

• Fall semester exchanges finished by 30 April
• Spring semester and full year exchanges finished by 30 September.

The grant is paid based on the official dates of the study/placement period. If the dates change by more than five days, the total grant sum, and consequently the final payment, will change. Grants are paid only for the physical stay at the exchange destination.

Conditions for the grant

• The placement is part of the curriculum.
• Learning Agreement for Traineeship / Work Placement (LA) signed by the student, degree programme and placement organisation is uploaded to Mobility-Online before the placement begins.
• Long-term placements: Full-time working hours (min. 5 ECTS/month).
• Placement will be completed physically in the host country

The grant or a part of the grant must be returned if the placement is cancelled, the student returns from the placement earlier than agreed or the student has given false information in the Learning Agreement for Traineeship/Placement. Any changes to the placement period must be immediately reported to the International Adviser in your field of study.

• Rights and duties of students going for Erasmus+ student exchange can be found in the Erasmus Student Charter.
• You can participate in Erasmus+ mobilities including student exchange and work placement abroad for a maximum of 12 months in each degree level (Bachelor, Master). In other words, you can participate in Erasmus+ student exchange and Erasmus+ work placement abroad, however their duration can be altogether a maximum of 12 months. For the exceeding part you may receive a Metropolia grant.
• You can participate in Erasmus+ exchange and work placement abroad in their home country and receive Erasmus+ grants, if the host country is not their place of residence during the studies. 

Erasmus+ grant for work placements abroad consist of the following components: 

• daily grant for the duration of the physical exchange abroad and travel days
• Travel grant based on the distance between Helsinki and your host city
• The number of travel days is 0-6. By default two travel days are added. If you travel with the green travel you are entitled for max. 6 travel days for a round trip.
• If applicable, additional Erasmus+ top up grants - further information above
  • Fewer opportunities top up 250 €/month for work placements over 2 months.

NOTE! If you applied for placement in the student exchange application round (social and health care students), you will be awarded student exchange grant, see above.

Daily grants in Erasmus+ country group 1: Programme countries with higher living costs

Austria, Belgium, Denmark, France, Germany, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Netherlands, Norway, Sweden: 690 € /month or 23 €/day

Daily grants in Erasmus+ country group 2: Programme countries with medium living costs

Bulgaria, Croatia, Cyprus, Czechia, Estonia, Greece, Hungary, Latvia, Lithuania, Malta, North Macedonia, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Türkiye: 640 €/month or 21,33 €/day. 

Erasmus+ travel grant

As Erasmus+ exchange student you are entitled to the travel grant that will be calculated according to the distance between Helsinki and host city. You can check the distance with European Commission's Distance Calculator | Erasmus+ (europa.eu)(opens a new tab)(opens a new tab).

Furthermore, daily allowance for the travel days can be awarded, by default 2 days in a roundtrip. Green travel support can be up to 6 days for a round trip. 

Travel distance 0 - 90 km

• Standard travel support 28 €
• Green travel support 56 €

Travel distance  100 - 499 km

• Standard travel support 211 €
• Green travel support 285 €

Travel distance  500 km - 1999 km

• Standard travel support 309 €
• Green travel support 417 €

Travel distance  2000 km - 2999 km

• Standard travel support 395 €
• Green travel support 535 €

Travel distance  3000 km - 3999 km

• Standard travel support 580 €
• Green travel support 785 €

Travel distance  4000 km - 7999 km

• Standard travel support 1188 €
• Green travel support 1188 € 

Travel distance  8000 km ->

• Standard travel support 1735 €
• Green travel support 1735 €

• Metropolia grant for work placements abroad (60-180 days) is 450 €/month or 15 €/day.
• Metropolia grant for work placement abroad (60 days or less) 350 €.
• The grant for placements in student's home country (outside Finland) 210 €/month or 7 €/day.

It is a good idea to improve your knowledge in the local language before your placement either in Finland or host country. In cases like this, Metropolia can award you a grant to support the costs for max. 80 euros. You can find the language grant application form in these pages. Please fill in the application once the course is completed, attach necessary documents (payment receipt and certificate), then contact your International Relations Adviser.